Creating a new Microsoft Teams meeting. It's easy, right?

A few tips you should know when creating a new meeting.

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Oleksandr Krakovetskyi 04.02.2021

My first webinar in Microsoft Teams was terrible. 200+ attendees were joined. I must click the "Admit" button a lot of times. And then somebody started controlling my PowerPoint slides and clicking "next slide". It was a bad experience.

The reason is that I used the same settings for my 200+ attendees webinar that I used for a regular internal meeting for 5 people. It was my mistake.

Today I will show how to change the default settings of a meeting and set up the right configuration.

Ok, let's open a Calendar tab in your Microsoft Teams.

You will see these options:

  1. Meet now
  2. New Meeting
    • Schedule meeting
    • Live event (could be missing if you don't have an appropriate license)

Meet now

Do you need to talk right now? Ok, click "Meet now", invite people from your organization or outside, or copy the link and send it to your colleagues:

The "Meet now" button can be found in different places including channels.

Schedule meeting

In most of the cases, you'll need to schedule a meeting for a certain day and time.

That's a few-clicks-operation:

  1. Open Calendar tab.
  2. Click "New meeting".
  3. Set date and time.
  4. Save.

First, "you need to add at least one attendee to generate a join link". If you ignore this, no link will be generating, and your meeting will be saved as your personal appointment.

Next, if you need to schedule a meeting for people, who are added to a specific channel, you don't need to add them one by one - just select a channel:

You've done!

Meeting options

If you create a webinar or meeting with speakers and attendees/guests, "Meeting options" must be configured. After you created a meeting, click "Edit" and click "Meeting options":

You will be redirected to an external webpage, and you will see something similar to this:

The list of settings can be extended at any time.

My recommendations are:

  1. Who can bypass the lobby? Everyone.
  2. Who can present? Only me or selected people. Note, that you can't select people outside your organization. Don't worry, if you have a speaker from the list of attendees - you can give speaker permissions during the meeting.
  3. Announce when callers join or leave? No.
  4. Allow attendees to unmute? Yes if applicable.
  5. Allow meeting chat? Enabled.
  6. Allow reactions? Yes.

Yes, it's quite simple if you know about this feature :-)

Now I have total control of my webinars and internal/external meetings.


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